Here at Creative, we have the honor and responsibility of communicating the heart of our house, whether it be through write-ups, graphics, art installations, videos, or social media. With a constant stream of incoming projects, it’s not always easy to stay organized.
But there are a variety of resources that help make everything come together. We want to share some tips that we use to keep projects flowing!
- Giant Sticky Notes/Note Pad — With a crowded email inbox and document overload, having something on hand in meetings to make immediate to-do lists/notes is extremely helpful….Bonus, you can just throw it away when you are done.
- Red Pens — Always have a red pen on hand. You never know when you may be asked to proof or edit a script, email, graphic, etc.
- Desk Calendars — Having major deadlines, events, series, etc., laid out in front of you helps you be aware of what is coming up when your eyes are tired of staring at a computer screen.
- Evernote — The great thing about Evernote is that we can take notes on our phones and they will sync to our computers. That way, the next time we are crafting language for a script, email, or art installation, we have a place to go for all our notes.
- Wunderlist — This is a great way to check in with your project managers and keep tabs on individual projects. We use this to assign specific tasks that may not fall directly under a project or event.
- Asana — This is the primary project managing software that we use. It allows for a more thorough description and list of projects. Multiple people can follow and check in on the status of projects and deadlines, as well as proof any drafts that have been uploaded. All our projects and requests are filtered through Asana. (You have to pay for organization-wide Asana; however, you can use a limited version personally or for teams of up to 15 people for free.)
- Google Docs — This is our “ride or die” across New Life Church. Every ministry and every staff member at every campus uses Google Docs. It’s a huge resource for us in the brainstorming, development, and execution of all series and events.
- Pinterest — We use this as a resource to group brainstorm and get inspired. We also keep secret boards so that people can’t see what we’re working on: Candlelight 2014 Style Guide, Woman 2014 Style Guide,
Candlelight Decor Ideas, Woman Decor and Environments, Easter Decor and Environments
- Notes — We look after the language of our house at New Life. Since we are constantly communicating on behalf of the church and Pastor Rick and Michelle, we want to be sure to speak the vision of the house — not our personal vision. Anytime our lead team is sharing, whether through a sermon, meeting, or impromptu chat in the hallway, we are taking notes.
- Thesaurus — The thesaurus is like our cheat sheet. We write often and can’t stand to repeat the same words over and over. We wish we had a superpower to be a human thesaurus.
- Bible Gateway — Keep this bookmarked. When we do write ups for a sermon series, we have multiple versions of a particular verse laid out side by side. One version might communicate the point in a more clear and relevant way.
- Spell Check — Use spell check on everything. Have multiple people proof and approve your copy writing before you push send or take it to print.
Ultimately, communicating within your team is what will keep everything together and moving. We don’t always get it right, but these resources make it much easier to reach our goals in our everyday projects. We hope that these tips will help you and your team work better together and stay organized, too!